What’s harder than organizing a list of important people coming to your event is ensuring their safety. Planning security for high-profile guests doesn’t require a cookie-cutter approach; everything should be tailored depending on the honest assessment of probable threats and other risk factors. Whether it’s a private auction or a cocktail party you’re organizing, make sure that you put security service on the top of your list.
Below are some insights that will help you go through this.
Pre-Planning and Threat Assessment
Security is best planned months before the event. All parties should meet to define the plans and security measures to implement. Usual parties include the internal security division, the third party provider of security services, the marketing and events department, and the legal department.
During the meeting, parties involved should tackle relevant matters like the security logistics, possible threats, and visitors’ convenience. The PR and marketing department should suggest a course of action in case news about an incident that isn’t easily foreseen reaches the social stream. The role of social media here is to prevent faulty news from spreading like wildfire.
Defining the Protocols
All the protocols should be brief and specific. This should be unique to each event, but for the sake of providing a general framework, you may initiate checking of identification of visitors, organizers, and staff. Requiring an invitation should also be on the list. Make equipment check a must. You may also task the security personnel to collect forbidden items or conduct X-ray checks.
This goes without saying; the flow of the event should be monitored every now and then through actual observation and through surveillance cameras. Incessant perimeter checks should be done during the event. The security department and the event’s core organizers should have a streamlined communication system to ensure a straight path of action in case the unspeakable happen.
Other than these, make sure that you focus on protecting your guests’ confidentiality in case events are sensitive and organized privately on purpose. Planning for your guests’ security may sound hard work. Here’s a news flash: it is hard work. The only thing you can do is to plan well so everything will end well.